Office Manager

We are searching for a self-motivated, smart, and enthuastic individual to join as a Full-time Office Manager at our office in Berlin.

Your Responsibilities as an Office Manager

  • Fulfillment - coordinate with sales and assembly team; prepare order sheets for the assembly team, create shipping and export documentation using our database, coordinate with shipping agents
  • Book keeping - process incoming mail, inbound and outbound invoices, act as the point of contact for all book keeping, and liaise with tax attorney
  • Analysis - generating reports/summaries based on sales and other analytics data for quarterly reports
  • Scheduling - assist in organizing meetings and keeping the leadership up to date with calendar events. Update calendar with employee vacation dates and sickness/ave dates
  • Recruitment - coordinate with leadership to streamline the recruitment process for new hires, ensure a smooth selection process and on-boarding process. Generate vitation letters for visiting prospective employees, and work with local legal partners to facilitate employment VISA
  • Grant Applications - assist in preparing grant applications
  • Management - manage daily tasks in different areas, coordinate with team members, and assist the leadership team as necessary
  • Planning - assist with planning and execution of internal company events
  • Facilities - maintain a great workplace environment by ensuring that the office is stocked and presentable according to Pupil Labs standards

Your Profile

  • You are self motivated, proactive, and take ownership of your position
  • You are fluent in both English and German
  • You are very well organized, have strong work ethic: fast, focused, and accurate
  • You have experience in preparing books and working with accounting (ideally using DATEV software)
  • You are excited about learning new tools and developing new workflows

Our offer

  • Competitive compensation
  • A dedicated and focused team
  • A unique opportunity to take responsibility and implement your ideas in a rapidly growing company - you will not be just another cog in the machine!
  • Close to public transport (train stations)
  • Immediate start date