Executive Assistant & Office Manager
Location: Berlin
Full time (30-40h/week)
Summary
We are seeking a highly organized and proactive Executive Assistant & Office Manager to support our CEO and leadership team at Pupil Labs. If you are passionate about technology, thrive in a fast-paced environment, and have a knack for multitasking, we want to hear from you!
At Pupil Labs, we design, develop, and manufacture innovative wearable eye-tracking systems used in groundbreaking research and applications worldwide. Our technology empowers professionals in academia, clinical settings, elite sports, and even space exploration. Be part of a company that's shaping the future of eye tracking!
Key Qualifications
Experience: 2+ years as an Executive Assistant or in a similar role supporting leadership.
Languages: Business-level proficiency in written and spoken English and German.
Skills: Strong organizational and multitasking abilities, proactive mindset, and capability to handle sensitive information with integrity.
Ability to work autonomously on assignments and handle sensitive information with integrity.
Mindset: A growth-oriented attitude and the ability to thrive in a dynamic, fast-paced work environment.
Location: Must be based in Berlin to be considered for the position.
Description
You will be an Executive Assistant primarily partnering with our CEO and working with other members of leadership at Pupil Labs. Activities include:
Financial Coordination: Handle outbound invoices, follow up on payments, and liaise with the accounting team.
Operational Support: Manage office supplies, equipment purchasing, and shipping logistics.
Research Administrative Functions: Co-author and manage funding applications for F&E and ZIM, Manage the Patent Process
Event Management: Organize social events to foster team spirit and manage office outings.
Office Maintenance: Ensure the office is organized and presentable, including general upkeep and coordinating improvements.
Asset Management: Oversee the buying, selling, and inventory of office equipment and company swag.
HR Support: Assist with employee onboarding and off-boarding, manage equipment setup and returns, and handle light HR duties such as tracking leave requests.
Education & Experience
Bachelor’s degree or equivalent professional experience
Location
Our office is located in a vibrant part of Kreuzkölln - 2 minutes walking from Schönleinstraße U-Bahn station.
Why Pupil Labs?
Competitive salary and benefits.
Flexible working hours and a healthy work-life balance.
6 weeks of holiday per year.
A dynamic, young company culture with a collaborative team environment.
Ready to Apply?
Join us at Pupil Labs and be a part of a team that's driving innovation in eye tracking technology. If you meet the qualifications and are excited about this opportunity, we encourage you to apply!
Please send your resume and a cover letter explaining why you would be a great fit for this role. Only applicants based in Berlin will be considered for this position. Applications submitted without a CV and cover letter will not be considered.
Summary
We are seeking a highly organized and proactive Executive Assistant & Office Manager to support our CEO and leadership team at Pupil Labs. If you are passionate about technology, thrive in a fast-paced environment, and have a knack for multitasking, we want to hear from you!
At Pupil Labs, we design, develop, and manufacture innovative wearable eye-tracking systems used in groundbreaking research and applications worldwide. Our technology empowers professionals in academia, clinical settings, elite sports, and even space exploration. Be part of a company that's shaping the future of eye tracking!
Key Qualifications
Experience: 2+ years as an Executive Assistant or in a similar role supporting leadership.
Languages: Business-level proficiency in written and spoken English and German.
Skills: Strong organizational and multitasking abilities, proactive mindset, and capability to handle sensitive information with integrity.
Ability to work autonomously on assignments and handle sensitive information with integrity.
Mindset: A growth-oriented attitude and the ability to thrive in a dynamic, fast-paced work environment.
Location: Must be based in Berlin to be considered for the position.
Description
You will be an Executive Assistant primarily partnering with our CEO and working with other members of leadership at Pupil Labs. Activities include:
Financial Coordination: Handle outbound invoices, follow up on payments, and liaise with the accounting team.
Operational Support: Manage office supplies, equipment purchasing, and shipping logistics.
Research Administrative Functions: Co-author and manage funding applications for F&E and ZIM, Manage the Patent Process
Event Management: Organize social events to foster team spirit and manage office outings.
Office Maintenance: Ensure the office is organized and presentable, including general upkeep and coordinating improvements.
Asset Management: Oversee the buying, selling, and inventory of office equipment and company swag.
HR Support: Assist with employee onboarding and off-boarding, manage equipment setup and returns, and handle light HR duties such as tracking leave requests.
Education & Experience
Bachelor’s degree or equivalent professional experience
Location
Our office is located in a vibrant part of Kreuzkölln - 2 minutes walking from Schönleinstraße U-Bahn station.
Why Pupil Labs?
Competitive salary and benefits.
Flexible working hours and a healthy work-life balance.
6 weeks of holiday per year.
A dynamic, young company culture with a collaborative team environment.
Ready to Apply?
Join us at Pupil Labs and be a part of a team that's driving innovation in eye tracking technology. If you meet the qualifications and are excited about this opportunity, we encourage you to apply!
Please send your resume and a cover letter explaining why you would be a great fit for this role. Only applicants based in Berlin will be considered for this position. Applications submitted without a CV and cover letter will not be considered.